You Hire The Best - We Help To Keep Them!
From Onboarding to Retention, All in One
AI-Powered Global Talent Management Tool
Flow is a platform that leverages AI to support every stage of managing international talent from onboarding to long-term retention.
It helps your team overcome cultural and language barriers while streamlining operations and fostering smooth, effective communication on the ground.
Take Your Workflow to the Next Level
Solve Common Challenges in Onboarding International Talent with Flow
Impact
We use technology to address the shared onboarding challenges faced by companies, educational institutions, and assignees—delivering peace of mind and tangible results for everyone involved.
User Benefits
Faster access to resources
Clearer process guidance
Streamlined Communications
Organization Benefits
Reduces workload
Lowers inquiries
Boosts operational efficiency
Operational Impact and Efficiency Gains with Flow
Compared to traditional processes, Flow reduces operational workload and enhances overall efficiency.
Use Cases
Key Use Cases and Solutions with Flow
Designed for all stakeholders involved in onboarding and retaining international talent, Flow delivers tailored solutions to meet diverse needs.
Onboarding international talent is too complex
Solve It All in One Place
An all-in-one platform that centralizes every process related to relocation and retention.
HR and admin teams are stretched to the limit
Leverage AI to quickly access and organize essential information, reducing administrative burden and helping your team work smarter, not harder.
Streamline Your Work with AI
Retention challenges for international talent
Provide support that goes beyond recruitment to retention and growth, creating an environment where international talent can thrive in Japan.
Support the Success of Global Talent
International employees and students often lack the support they need
Flow provides practical, safety-focused, and emotional support to help international assignees and students adapt smoothly and thrive in their daily lives.
Personalized Support
Function
Key Features and Solutions of Flow
From onboarding to retention, Flow offers features that cover every phase of managing international talent, helping organizations and individuals overcome their challenges.
Knowledge based
Flow’s AI acts as a central knowledge hub, organizing and connecting information from all team interactions and data sources. Whether it’s routine questions or critical operational know-how, everything is immediately available via AI chat—turning individual insights into a shared organizational asset.
AI That Connects Your Team’s Knowledge
AI Bot based / Resources
Task Management
See at a glance who is working on what and how far tasks have progressed.
Flow’s AI automatically records and organizes updates and conversations, while enabling task management by department, project, or team.
By preventing oversights and dependency on individual knowledge, it maximizes team productivity.
Smarter Task Management
Visibility / Traceability / Groups
Communication
On Flow’s cloud-based platform, storing and sharing documents is seamless.
Messages are organized by topic, keeping communication with stakeholders clear and structured.
By visualizing the flow of information, Flow helps prevent miscommunication and ensures everyone stays on the same page.
Simplify Team Interactions
Documents / Buddy Listing
AI Buddy Bot — Instant Access to Company Knowledge
Get the right information instantly — anytime, anywhere.
AI Buddy Bot is designed for multilingual teams and on-site staff, giving employees quick, accurate answers about company rules, HR policies, and daily procedures — without waiting for HR or admin support.
Centralized Knowledge Base
Upload your company documents in any language.
The AI instantly provides reliable and consistent answers, ensuring every employee has access to the same up-to-date information.
Self-Service Access
Find manuals, workflows, and internal policies in seconds.
Reduce confusion, mistakes, and downtime with AI-powered self-resolution.
Multilingual Support
Empower your global workforce with seamless communication across languages.
AI Buddy Bot automatically translates and delivers content for every team member.
Empowered Employees, Higher Satisfaction
By giving employees the tools to find answers on their own, you boost confidence, productivity, and overall satisfaction.
Easy to Deploy — No Integration Needed
AI Buddy Bot works standalone — no complex system integration required.
Enable your teams to access the information they need, in any language, with one simple AI solution.
FAQ
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Flow is an AI-powered onboarding and relocation platform that helps companies, universities, and international employees manage the move to Japan. It combines a smart dashboard with multilingual AI support to simplify legal tasks, cultural integration, and daily life setup.
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Flow automates the relocation process for foreign employees by centralizing task tracking, offering AI-based answers, and integrating with HR systems. It reduces HR workload and improves employee satisfaction during relocation.
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Yes. Flow is used by universities to support incoming international students and faculty. It helps with everyday setup — all in a user’s native language while using AI.
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Task management & progress tracking
Multilingual AI assistant (24/7 support)
Step-by-step relocation guide
Corporate HR integration
Internal messaging
Access to relocation services (housing, banks, healthcare)
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Yes. Flow offers multilingual support through its AI assistant, helping users get answers and navigate local systems in their native language — including English, Chinese, Korean, and more.
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Flow automates repetitive questions, organizes relocation steps, and allows HR teams to monitor progress in real time. It replaces spreadsheets, emails, and back-and-forth messages with a centralized experience. AI and knowledge resource also give more information to the employees so the number of questions to HR will reduce and HR can focus more on important tasks.
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Flow connects users to essential relocation services, including:
Housing and moving companies
Government registration support
Medical assistance and insurance setup
Banking and mobile phone setup
Bousai (disaster preparedness) support
Personal support from the Buddy team
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Yes. You can book a free demo to explore how Flow works and how it can support your company or institution.
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Flow is designed for:
For onboarding of all local and foreign employees
HR teams and global mobility managers in companies
Universities and international offices
International employees, students, and academic staff moving to Japan
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Many all-in-one workspaces are great for general documentation or task tracking, but Flow is purpose-built for onboarding international talent. It offers:
Multilingual AI assistance
Relocation-specific workflows (residence registration, bank setup, etc.)
Built-in support for HR and admin teams
Access to live relocation services
AI and human touch combined
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Traditional relocation firms rely heavily on manual support and high-cost consultants. Flow offers:
AI-powered automation for common questions and information
Real-time status tracking for employees
Integrated dashboard + human support
Scalable service at lower cost
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Yes. Flow centralizes your onboarding documents, checklists, and workflows into one AI-assisted dashboard. It’s more interactive and supportive than PDFs or static websites. Employees and HR/managers can chat through the platform and employees have easy access to all information they need.
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Yes. Flow supports onboarding whether employees are hired locally in Japan or relocating from overseas. The platform combines universal HR onboarding tasks (contracts, company rules, insurance setup) with relocation-specific support when needed. This means HR can use one system for all employees.
Operation
Buddy: Empowering Global Talent in Japan
Buddy is a venture-backed startup, incubated by Mitsui & Co. Ltd. and Moon Creative Lab, helping HR teams and companies attract, integrate, and retain global talent.
Our Mission
By reducing HR workload and saving valuable time, we simplify the relocation process so companies in Japan can attract, relocate, and retain global talent more effectively, while ensuring international hires have a smoother, more supportive experience.
Why Buddy Matters
Japan’s aging population and shrinking workforce make securing skilled talent increasingly challenging. Buddy helps companies overcome these challenges with smart, end-to-end solutions.
What We Offer
Buddy AI Bot: To give the special and private space for your company and employees where companies can upload many different documents such as HR policies, HR wiki, instructions regardless of language and everyone can access all information with a simple question.
Flow: Our AI-powered platform streamlines HR operations and guides employees through every stage of relocation and integration.
Trusted Ecosystem: A network of partners covering housing, banking, healthcare, and cultural support to meet every employee's needs.
Buddy simplifies HR, enhances employee satisfaction, and ensures long-term retention—turning workforce challenges into opportunities for growth.